The process of recruiting staff can be long and time-consuming. Proper planning needs to happen to ensure that you select the right candidates. This also reduces the costs that you may incur down the line. The following 8 stages need to be followed during staff recruitment:
1. Evaluate Need
This is the first stage during recruitment. Here, you identify a need within your organization. This is prompted by roles that need to be fulfilled. This may be due to a newly created position or a replacement.
2. Develop Job Description
For a position that is being replaced, a job description may already have been developed before. Revision may, however, be needed to ensure that the job description is up to date. A job description includes the key responsibilities that a position entails.
3. Select A Search Committee
This committee ensures that there isn’t any bias during interviews. It should involve managers of the department with the need. They have the requisite knowledge of the processes involved in the position advertised. All members of this committee need to be well versed with the job description of the position.
4. Post Position
This is done once the job description is completed or updated. This can be done on job websites, social media or the organization’s website. Specialist support from recruitment agencies may also be sought. Additionally, advertising can be done internally within the organization.
5. Review Applications
Once a position is posted, applications start being received. The experience and qualifications of applicants need to be compared against the job description and person specifications needed. This will be able to sieve the candidates qualified for the job. A shortlist is hereby developed.
6. Conducting Interviews
This is the most critical stage. It offers both the employer and prospective employee a chance to know more about each other. You can be able to validate information during this stage. A thorough interview process will enable you to properly evaluate the abilities and skills of candidates.
The select committee sits down after the interview to deliberate and select the final applicant. An assessment is done on how each one of the interviewees faired. References are contacted to verify whether the information provided is true.
8. Finalizing Recruitment
This is the last stage of staff recruitment. An offer is made to the successful candidate. This includes the salary, working hours and key responsibilities. This offer needs to be agreed upon and signed by both parties.
Once this is done, an individual becomes an employee. The reporting date is then communicated. The human resource managers and line managers are then supposed to ensure that onboarding happens with ease.